Printing costs - two strategies to reduce an expensive cost
1. Use Mono or draft printing as a default
Toner and ink cartridges can produce great images and results on paper but if the print is only going end up the bin in-house then why print in anything else but draft or mono?
Ok colour charts are needed from time to time but these can also be printed in draft. Unless the print is destined for a client or another important Third party using full resolution and so much toner and ink is really not necessary.
The savings vary between printers and the effectiveness of the software driver and can be as high as 25%. There are a number of specialist printing utilities that claim to save up to 70% by reducing the overlapping of ink jet dots and toner impressions.
If you do not know just how much you are already spending then a quick accounting exercise will prove that even a modest saving is likely to be worthwhile having.
2. Print to PDF and email to recipients
The increase in use of PDF formats to send documents is very visible in most Inboxes. Good examples are invoices and statements which most businesses are capable of generating and sending automatically from accounting systems.
Microsoft Office 2013 includes a ‘Save to pdf’ format as standard and enables most correspondence to be received and printed as originally designed to.
The savings with this option are potentially huge and must be considered.
For assistance in implementing either or both of these strategies please contact Maria West on 01268 494160 or email firstname.lastname@example.org